This letter forms part of a disciplinary procedure when an employee’s performance is unsatisfactory.
This letter would normally be the fourth stage in a five stage disciplinary process.
Usually the disciplinary process is: informal verbal warning, formal verbal warning (Verbal Warning Confirmation Letter (poor performance)), first written warning (First Warning Letter (poor performance)), final written warning and then potentially summary dismissal.
This letter is used when an employee has either failed to improve following the earlier stages of the disciplinary process, or if they have behaved in such a way that means that the earlier stages of disciplinary action are disproportionate when compared to their behaviour.
This letter is essentially a final warning to the employee that if they fail to improve their performance, then further disciplinary action and possibly dismissal may follow.