A. PERSONAL DATA SUBMITTED VOLUNTARILY BY YOU TO US:
2.1 In order for Us to provide You with the CloudLegal Services, We collect various types of Personal Data. We are committed to ensuring that the information We collect and use is appropriate, relevant and proportionate for the stated purpose. Some types of Personal Data may be voluntarily provided by You which is to be shared with Us (and CloudLegal Service Providers as applicable) in respect of yourself (or in respect of one or more other individuals where lawful authority is granted to You by those other individuals) which shall include as follows:
| What Personal Data is processed? | Source: Where is it collected from/ via? | (1) What is the ‘purpose’ of processing? & (2) What is the lawful basis (Article 6 of the GDPR) for processing? |
Retention: For how long is it held? |
|---|---|---|---|
| Customer details (Name (forename and surname), business name, phone number, email, password, message) | You | This Personal Data is processed:
– to create the Account which allows You as a CloudLegal Member to log in to the Site and access the Services (Site registration); and, Legal Basis for processing is contractual under Article 6(1)(b) GDPR – to enable You to submit a query/ message to Us via the ‘contact us’ page and for Us to respond to that direct to You using the contact details You have provided to Us Legal Basis for processing is consent under Article 6(1)(a) GDPR |
6 months after Account closure |
| Order details (product or service, price and any personal customisation relating to that product or service). | (as above) | Recording of purchases of products or services via the Site. It is processed as part of the checkout process when a You purchase from Us.
Legal Basis for processing is contractual under Article 6(1)(b) GDPR |
The remainder of the accounting year for the transaction plus 6 years |
| Your Business Documents uploaded to the Site via the Document CheckUp service which may incorporate Personal Data | (as above) | You provide Us with Your business documents which You want Us to check as part of the Document CheckUp service We provide.
Legal Basis for processing is contractual under Article 6(1)(b) GDPR |
6 months after Account closure |
| Details of Your work requests submitted via the request-a-quote function on the Site which may incorporate Personal Data | (as above) | You provide Us with Your business information and maybe some attachments in order to seek a quote from Us to complete certain work by way of legal support as part of the request-a-quote service We provide.
Legal Basis for processing is contractual under Article 6(1)(b) GDPR |
(as above) |
| Details of Your GDPR audit request submitted via the GDPR Questionnaire service on the Site which may incorporate Personal Data | (as above) | You provide Us with Your business information in order to seek a quote from Us for an onsite GDPR Audit.
Legal Basis for processing is contractual under Article 6(1)(b) GDPR |
(as above) |
2.2 Some of the information collected in the table above is essential for Us to provide You with the CloudLegal Services but it is Your choice whether You provide all the information We request. Not providing information may affect Our ability to provide all the CloudLegal Services to You.
2.3 We will retain your Personal Data only for as long as is necessary to provide the CloudLegal Services which You request and in accordance with the retention periods set out in column 4 of the table at CloudLegal 2.1. We shall then delete it unless you ask Us not to, or We have a legitimate reason to retain it. We need to retain sufficient information about You in compliance with legal or statutory requirements, for example, in the event of a legal or insurance Claim in the future so that We can identify You.
2.4 We may from time to time offer a range of additional services. We may need to collect additional information about You as part of this. This may include but us not limited to promotions, prize draws, competitions and surveys. Additional notices about the information that We collect and how We will use it will be provided to You at the point that You are invited to avail of these additional services.
2.5 Where We state that We rely on consent under Article 6(1)(a) to process Your Personal Data for a particular purpose as per column 3 of the table at CloudLegal 2.1, You have the right to withdraw Your consent at any time. This will not affect the lawfulness of processing carried out by Us which was based on consent before its withdrawal.
B. PERSONAL DATA AUTOMATICALLY COLLECTED BY US:
2.6 As part of the process of using the CloudLegal Services, We may also collect the following types of Personal Data automatically about You via Your use of cookies and other technologies:
- Your visits to the CloudLegal Site and the CloudLegal Content that You download;
- Your IP address;
- Your geographical location;
- Your browser type and version;
- Your operating system;
- Your referral source;
- Your length of visit;
- Your page views and Site navigation and exit;
To learn more, please see Our CloudLegal Cookie Policy.
2.7 CloudLegal agrees and warrants that it will adhere to all Data Protection Legislation and will take appropriate technical and organisational security measures against the unauthorised or unlawful processing of Your Personal Data and against accidental loss or destruction of, or damage to Your Personal Data.
2.8 CloudLegal shall process Personal Data list in the table at CloudLegal 2.1 only to the extent, and in such a manner, as is necessary for the sole purpose of fulfilling the CloudLegal Services (including making improvements to the CloudLegal Services). For the avoidance of doubt, CloudLegal is the exclusive owner (or lawful licensee) of the CloudLegal Site as well as the CloudLegal Content.
C. FINANCIAL PERSONAL DATA
2.9 Each monetary transaction made via CloudLegal Site shall be processed by a third-party payment processing partner who is a CloudLegal Service Provider – PayPal. You will be required to provide PayPal with Your Personal Data including financial data in order to use the payment processing services.
2.10 To make and complete a financial purchase or to receive a payment via the CloudLegal Site, the policies of Paypal shall apply.
2.11 You are subject to the PayPal terms and conditions.